diff --git a/src/e2e/src/__tests__/message-import.spec.ts b/src/e2e/src/__tests__/message-import.spec.ts
index dce2d862..a7dfc1e0 100644
--- a/src/e2e/src/__tests__/message-import.spec.ts
+++ b/src/e2e/src/__tests__/message-import.spec.ts
@@ -116,13 +116,10 @@ test.describe("Import Message", () => {
       .click();
     await page.waitForLoadState("networkidle");
 
-    // The header settings menu should not contain the Import messages option
-    // as the user does not have admin rights to the shared mailbox
+    // The header settings button should be disabled because the user has no
+    // admin abilities on the shared mailbox, so no menu option is available.
     const header = page.locator(".c__header");
     const settingsButton = header.getByRole("button", { name: "More options" });
-    await settingsButton.click();
-    await expect(
-      page.getByRole("menuitem", { name: "Import messages" })
-    ).not.toBeVisible();
+    await expect(settingsButton).toBeDisabled();
   });
 });
diff --git a/src/frontend/public/locales/common/en-US.json b/src/frontend/public/locales/common/en-US.json
index a54200fe..cfa8e958 100755
--- a/src/frontend/public/locales/common/en-US.json
+++ b/src/frontend/public/locales/common/en-US.json
@@ -423,6 +423,7 @@
   "Monthly": "Monthly",
   "More": "More",
   "More options": "More options",
+  "More options (none available for this mailbox)": "More options (none available for this mailbox)",
   "Move {{count}} threads_one": "Move {{count}} thread",
   "Move {{count}} threads_other": "Move {{count}} threads",
   "My auto-replies": "My auto-replies",
@@ -440,6 +441,7 @@
   "New signature": "New signature",
   "New template": "New template",
   "No accesses": "No accesses",
+  "No action available for this mailbox": "No action available for this mailbox",
   "No addresses found": "No addresses found",
   "No attachments": "No attachments",
   "No auto-replies found": "No auto-replies found",
diff --git a/src/frontend/public/locales/common/fr-FR.json b/src/frontend/public/locales/common/fr-FR.json
index 39d48d26..a2b69f46 100755
--- a/src/frontend/public/locales/common/fr-FR.json
+++ b/src/frontend/public/locales/common/fr-FR.json
@@ -479,6 +479,7 @@
   "Monthly": "Mensuel",
   "More": "Plus",
   "More options": "Plus d'options",
+  "More options (none available for this mailbox)": "Plus d'options (aucune disponible pour cette boîte aux lettres)",
   "Move {{count}} threads_one": "Déplacer {{count}} conversation",
   "Move {{count}} threads_many": "Déplacer {{count}} conversations",
   "Move {{count}} threads_other": "Déplacer {{count}} conversations",
@@ -497,6 +498,7 @@
   "New signature": "Nouvelle signature",
   "New template": "Nouveau modèle",
   "No accesses": "Aucun accès",
+  "No action available for this mailbox": "Aucune action disponible pour cette boîte aux lettres",
   "No addresses found": "Aucune adresse trouvée",
   "No attachments": "Aucune pièce jointe",
   "No auto-replies found": "Aucune réponse automatique trouvée",
diff --git a/src/frontend/src/features/layouts/components/main/header/authenticated.tsx b/src/frontend/src/features/layouts/components/main/header/authenticated.tsx
index 3845a620..aa44a818 100644
--- a/src/frontend/src/features/layouts/components/main/header/authenticated.tsx
+++ b/src/frontend/src/features/layouts/components/main/header/authenticated.tsx
@@ -152,6 +152,7 @@ const ApplicationMenu = () => {
   }, [isDropdownOpen, selectedMailbox?.id]);
 
   const taskStatus = useImportTaskStatus(taskId, { enabled: canImportMessages && isDropdownOpen });
+  const hasOptions = canAccessDomainAdmin || canImportMessages || canManageMessageTemplates || canManageIntegrations;
   const importMessageOption = useMemo(() => {
     let label = t("Import messages");
     let icon = <Icon name="archive" type={IconType.OUTLINED} />;
@@ -181,6 +182,21 @@ const ApplicationMenu = () => {
     }
   }, [t, taskStatus]);
 
+  if (!hasOptions) {
+    return (
+      <Tooltip content={t("No action available for this mailbox")}>
+        <Button
+          disabled
+          onClick={(e) => e.preventDefault()}
+          icon={<Icon name="settings" type={IconType.OUTLINED} />}
+          aria-label={t("More options (none available for this mailbox)")}
+          color="neutral"
+          variant="tertiary"
+        />
+      </Tooltip>
+    );
+  }
+
   return (
     <DropdownMenu
           isOpen={isDropdownOpen}